Google Drive for Parents

Welcome from your

session facilitators:

• Pam Davis, ACES

Educational Technology

• Jim Moyle, ACES

Educational Technology

• Wanda Wagner, ACES

Educational Technology

Guidelines for a successful

session:

• Please turn off your video.

• Please mute your microphones.

• Introduce yourself in the chat area.

• Place questions in the chart area

during the session.

• Click ‘raise hand’ to be recognized,

then unmute and turn on video

when speaking.

Purpose And Outline

• Purpose: Google Drive is a resource for students to save their work and

participate in Google Classroom. Learn to navigate Google Drive and

how it interacts with Google Classroom. You will need your child's

network login and password. This 30-minute session will include a 20

minute presentation and 10 minutes for questions.

• Outline:

• What is Google Drive?

• Can I use Google Drive at home?

• How can students use Google Drive for classroom materials?

• How can students create or upload files to Google Drive?

• What is the difference between Docs, Sheets and Slides?

• How does my child access shared files and folders?

• With whom can my child share their files and folders?

• How do I transfer ownership of a file or folder?

What is Google Drive?

• Google Drive is a way to create, store and

access files from a browsing program on your

computer or mobile device.

• Files you create that are in the google format

can be opened using the browser or mobile

app. You don’t need any additional programs

to open or edit them.

• Using other file types would need the files

regular application – for example, Adobe PDF

files will need the Adobe Reader program.

Can I Use Google Drive At Home?

• You will need a G Suite account to access a Google Drive. Your

student’s G Suite account name and password are the same on that

is used to log into the Chromebook.

• Your student should be automatically logged into their

Google Drive account. Open the Chrome browser by

clicking on the Chrome icon, usually located at the bottom of the

computer screen.

• The main page to display will be the web page of the Main ACES site.

• To get to your student’s google drive, click in the address bar at the

top and type Google.com and press Enter.

How Can Students Use Google Drive For

Classroom Materials?

• While much of the student’s material will be directly assigned by

the teacher in their Google Classroom. Sometimes they might

have material shared or they might need to create material on

their own.

• To access either type of material, click on the “waffle” icon in the

upper right and then the Google Drive Icon

• You may also see a similar icon at the bottom of the screen if your

student has access Google Drive before. Both icons do the same

thing.

How Can Students Create Or Upload Files

To Google Drive?

• When you access your Google Drive, you can see all the files and

folders that are in it.

• You can upload, view, share and edit files with Google Drive. It

will take up space in your Drive, even if you upload to a folder

owned by someone else.

• To create new files, click the “+ New” button

In the upper left. You can create folders,

Docs, Sheets and Slides.

• If your student has files created and saved on

the computer, those files can be uploaded to

Google Drive by choosing the “File Upload”

choice. Whole folders can also be uploaded.

What Is The Difference Between Docs,

Sheets And Slides?

• Google Drive has three main types of files:

• Docs – These are word processing files (similar to

Microsoft Word) and is represented by the blue

“Docs” icon.

• Sheets – These are spreadsheet files (similar to

Microsoft Excel) and is represented by the green

“Sheets” icon.

• Slides – These hold slideshow presentations (similar to

Microsoft Powerpoint) and is represented by the

yellow “Slides” icon.

• These files types are most popular and easiest to use, but you can

use any files types with Google drive.

• A special option exists in Google Drive that allows ACES people to

share files with others. The ability to share files

provides opportunities for collaboration with teachers

and other students and is a great enhancement to

the educational experience.

• The “Shared with me” option will appear on the

left side of the screen. Click this choice to see

any files or folders that have been shared with

the student.

• If the student wishes to share files with others,

there is the “share” option in the upper right.

• When sharing files, you need the email

address of the person you are sharing with.

But be very careful who the student shares

with. It’s a good idea to only give access to

“View Only” so nobody changes your files

without your knowledge.

How Does My Child Access Shared Files

And Folders?

How Do I Transfer Ownership Of A File Or

Folder?

• Sometimes the student might need to transfer ownership of a file

to the staff member or even another student.

• You can only transfer ownership of files to people within your

school and the person must already share the file with you.

• Click the file you want to transfer.

• Click Share or

• Click Advanced.

• To the right of a person you've already shared

the file with, click the Down arrow.

• Click Is owner.

• Click Save changes.

Resource References

Bibliography of references and resources

• ACES. (2020). Data privacy best practices. Retrieved

from https://www.aces.org/schools-programs/school-based-

services/educational-technology/data-privacy-practices

• ACES. (2020). Vetted list of applications. Retrieved

from https://edprivacy.educationframework.com/Districts/main.aspx?di

strictid=30109

• Google Classroom (2020). https://classroom.google.com

• Google Drive (2020). https://drive.google.com

• Knorr, Caroline. (2020, March 31). Parents’ ultimate guide to

Google Classroom. Common Sense Media. Retrieved

from https://www.commonsensemedia.org/parents-ultimate-guide-to-

google-classroom